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If your board meetings are conducted in person or on a virtual the agenda is essential to productive discussions and making decisions. Agendas for meetings and other materials should be shared well in advance to allow for adequate preparation and discussion. This increases the efficiency of meetings and ensures that meetings are efficient and efficient.
The first item on the board meeting agenda should be a call to order. This could be a welcome from the chairperson, or introductions. It could also include reading the vision and mission statement of the organisation. This is an excellent opportunity to review the meeting rules and procedures.
The next step is to approve the approval of the minutes from earlier and then the review and discussion of the committee’s current reports (e.g. governance financials, governance). This section should also include the CEO’s report on organizational progress and a review of the financial state.
Dedicated time should be reserved for discussions about strategic planning and an open meeting (if needed) to discuss sensitive or confidential matters as permitted by the organization’s bylaws as well as applicable laws. Finally it is recommended to provide space for guest presentations and open forum discussions on important agenda items.
The board members should be given the opportunity to ask questions or express concerns about every subject. If you discover that a subject takes too much time, move it to the next board meeting or postpone it for consideration later. It is an excellent idea to conclude the board meeting to hold a discussion or open forum on the latest business issues the board would like to address in the future. This is also a good opportunity to announce new initiatives and congratulate the board or acknowledge the accomplishments of the organization.